PENNSYLVANIA BEAGLE GUNDOG ASSOCIATION, INC.

 Minutes of the Meeting of the Officers and Official Delegates

 

1.         The meeting of the Officers and Official Delegates was held on June 14, 2003 at Breakneck Beagle Club, Zellenople, PA; at 6:00 p.m.  The attached sheet shows all that were present at this meeting.

2.        The minutes of the meeting held on January 18, 2003 at Dunnstown Fire Hall, Dunnstown, PA were read. MOTION TO ACCEPT THE MINUTES AS READ MADE BY STAN BREON,  SECONDED BY WALT TUTAK, JR. APPROVED.

3.             Officer’s Reports:

A.        President:  Gary Slick thanked Breakneck for an excellent job, impressed by the amount of help in the field everyone seemed to know what they were doing and  the food was excellent.  Gets out and hears a lot of good things about the PBGA.  Other Associations come up to him and ask how we do this or that.  Thinks that is a tribute to the delegates as well as the clubs and the guys back home.  Thank you, this would not be happening if you were not there.  This is your Association, not the Officers, we are only here to do what you want us to do. 

                B.    East Region Vice President:  Scott Dennis thanked Breakneck, this position can be quite difficult but when you have persons ready with the dog collars and everything went so smoothly and for that can’t stress enough how important that is to all the officers that all trying to get this trial off that the host club is well organized and puts on a good event.  More importantly, for any delegate here that holds this trial in the future this is a great  opportunity to showcase what you have at your club just as Breakneck did.  I am  confident that people will be back for their licensed trial,  because of the class act that they run.  Set up a plan two years ago to promote the individual clubs, at least give them an opportunity to showcase what they have and we did this through the consistency  awards.  Communication is the most important issue we can have to help you promote     your own club and events.  Sportsman Pride has been a big part of the communication through the consistency awards.  Several NY dogs are here.  The consistency award is heavily sought after.  Jeff Drew and other people have had more fun going for this award.  Field Trial Secretary’s must make sure that the forms are completely filled out, with male or female and the name of the owner of the hound.  The apprentice judge program is      getting people involved.  Thanks to everyone.

                C.                West Region Vice President:  Glenn Spath reported that the schedule is pretty easy.  Schedule is ready to go for next year in October.  No date changes without contacting him first.  Communications is great.  Other associations and federations are looking us over.  Communications work.  Feels there will be over 30 clubs in the next 2 years.

                D.                Secretary:  Virginia Conrad had no report at this time.

                E.                Director of Communications and Public Relations:  Tina Grim reported that if any clubs have changed their email contacts to please let her know.  Anything email or sent to her, she will insure that the correct input will be place on the webpage.  If incorrect information appears in the magazine check out the website it will be correct.

                F.                Treasurer: Charlie Flexer reported that the balance was $1,059.72 on Jan. 18, 2003.  He has since then collected through dues and per capita $2,947.70 to bring the balance up to $4,0007.42.  Expenses  were $3,507.13 which left a balance of $500.29 on hand.         MOTION TO ACCEPT THE TREASURER’S REPORT AS GIVE MADE BY  CATHY STEWART SECONDED BY MATT MINNICK.  APPROVED.
                                Charlie needs to know which club cancelled their trials because of the snow since some clubs still owe per capita for trials that were scheduled during the bad weather.

                                Bills to be paid  Hounds and Hunting $129.00, Better Beagling $95.00, Ginny Conrad  (postage) $25.73 and $19.20, dog food $368.00 total to be paid $636.93. MOTION TO PAY THE BILLS MADE BY STAN BREON AND SECONDED BY LEN WERT.   APPROVED.

4.                Committee Reports:

                A.                YOUTH BEAGLE CAMPS:  Tina introduced Mark Betts the founder to all present.  He                                                 explained about wanting to meet with us.  Program to introduce kids into the Beagle  world.  Preserve the sport we love.  Wants clubs to think about hosting a camp.  It will  introduce kids to a lifelong companion.  This program started in 1999, it’s fun.  Mark gave each delegate a packet to read and take back to the clubs.

                B.                Political Action:  Chap Getchen was absent no report at this time.

                C.                Show Judge Seminars:  Cathy Stewart reported that there were 9 persons that took the seminar at Sharpsville Beagle Club on March 15^th, with all 9 persons taking the test and  passing with 80% or better and that 8 of these were added to the judges list.  It was stated  that a person who had not taken the seminar had been given the test and passed with 82% so the test was not changed in any way.  Dates for seminars are open just call Cathy Stewart or Virginia Conrad.

                D.                Hall of Fame:  the committee to look over this part of the by-laws consisted of Sam Lauchman, Glenn Spath, and John Gibble.  This was the second committee to handle this. The Hall of Fame committee feels being inducted into the Hall of Fame should be a       challenge, and should require specific criteria for eligibility.  The memorandum attached was given to all delegates present and sent to those not present to make sure all respond to this issue.  All delegates were urged to take a copy home to their clubs to get more input and then report back to Sam by August 1^st.

                E.                Trial Committee:  Schedule is getting cramped.  The Association is hurting for revenue and we have got to open up the dates for any new clubs coming into the Association.   New committee formed.  Stan Breon suggested drop second trial date he feels it may       make the trails bigger, and make licensed trials qualifiers.  Set primary date then second date .  MOTION FOR EACH CLUB TO MAKE A PRIMARY DATE, THEN THEIR SECOND DATE GOES INTO A POOL, SO THAT NEW CLUBS COMING IN MAY FIND A GOOD DATE.  MADE BY STAN BREON,  SECONDED BY LEN WERT.  PASSED.

                F.                Running Rules:  Postponed until later in meeting.

                G.                NEBGF:  Charlie Flexer resigned as treasurer with Stan Breon stepping in.  With new leader there are strong possibilities for a better federation.  We have to work hard.  Every thing goes back to the membership.  Make sure the per capita is sent in.  Make the championship trial to centrally locate.  More input into federation from PBGA.  Unless  we make it stronger it may go. Strategic planning committee:  asked Gary DeFoor to help with options for us to get support behind the NEBGF.

                H.                BAC:  no report since John Gibble was absent.

                I.                Wall of Fame:  Gary Slick has been unable to get it as yet.

                J.                Audit:  was conducted by Stan and Harry Breon who found everything in order.

5.             Old Business:

                A.                Website:  Tina said that she will work with any club to maintain their page.  She reported  that she works on the webpage several times a week and tries to get everything on there correctly.  Any questions, call Tina or email her.

                B.                AKC Report:  discussion made at last meeting regarding licensed trials and sanctioned trials do or do not need 6 dogs to make a class.  It takes 6 or more dogs to make a class, but 4 or 5 hounds entered in class does count for the consistency. We misinterpreted the    rule last time. 

                C.                Entry Books:  Len Wert showed a copy of the one he had.  Still looking and trying to find  the best and cheapest for our clubs to use.  We will still continue to look.  Breakneck is suppose to have a bid on some from the guy that makes theirs.

D.            New Clubs:  Carlisle Beagle Club is Gundog Brace and they belong to the Appalachian Association.  They are very organized.  Tina to observe Carlisle Beagle Club and Scott to observe Shamokin Beagle Club, a resigned member in good standing, wants to rejoin.  More on  these two clubs at the next meeting.

6.             New Business:

                A.                Judges for the All-Age Championship Trial being held October 11-12, 2003, at York &  Adams Beagle Club, were voted on at this meeting.  MOTION TO NAME  THIS TRIAL THE BUTCH TRAVELPIECE MEMORIAL TRIAL THIS YEAR,   MADE BY GLENN SPATH, SECONDED BY CATHY STEWART.  APPROVED.

                  B.                Sportsman’s Pride:  The PBGA needs to make a total commitment to Sportsman’s Pride,  not just 30 or 40%, we need to make 100% commitment.  Tina reported that if you pay for the food you can then send the bill to Sunshine Mills Attention:  Bill Kennedy, 500 Sixth Street S.W., P. O. Box 676, Red Bay, AL 35582 and they will reimburse you.  MOTION TO KEEP SPORTSMAN’S PRIDE AS OUR SPONSOR, MADE BY STAN BREON, SECONDED BY JOHN YAGICHISKIE.  APPROVED.    It was also reported by Glenn Spath that  Joy Dog Food had made an offer to match everything that Sportsman’s Pride is doing for us. 

                C.                Voting on By-Law Changes:  Running Rules and Procedures proposed changes. 

                                A. Covered B-2  Entry Fees and D Conformation Show Scoring.  MOTION TO ACCEPT THE PROPOSED CHANGES MADE BY CATHY STEWART, SECONDED BY TINA GRIM.  APPROVED. 

                                B. Covered G-1 Color Coded Collars.  MOTION TO ACCEPT THE PROPOSED CHANGES MADE BY STAN BREON, SECONDED BY DAVE SHEARER.  APPROVED.

                                C. Covered PBGA High Point Award.  MOTION TO ACCEPT THE PROPOSED CHANGES MADE BY TINA GRIM, SECONDED BY STAN BREON.  APPROVED.

                                D.  Covered H-2 Judges selection and I-1Qualifying Trial Schedule.  MOTION TO ACCEPT THE PROPOSED CHANGES MADE BY TINA GRIM, SECONDED BY HARRY BREON.  APPROVED.  

                                E. Covered I-2 Priority Trials. MOTION TO ACCEPT THE PROPOSED  CHANGES MADE BY TINA GRIM, SECONDED BY SAM LAUCHMAN.   APPROVED.

                                There is a sheet attached to show the voting of each individual club for changes to the  Constitution.  Voting went as follows: 

                                1. Proposal A covered Article #3, Sections 2,3and 4.  MOTION TO ACCEPT THE SUGGESTED CHANGES MADE BY DAVE SHEARER, SECONDED BY GARY  DeFOOR. APPROVED.

                                 2.  Proposal B covered Article #5, Section 4.  MOTION TO ACCEPT THE  SUGGESTED CHANGES MADE BY TINA GRIM, SECONDED BY CATHY STEWART. APPROVED.

                                 3.  Proposal C covered Article #8.  MOTION MADE TO ACCEPT THE  SUGGESTED CHANGES MADE BY TINA GRIM, SECONDED BY STAN BREON.  APPROVED.   

                                4.  Proposal D covered Article #9, Sections 1,3,4,and 7. MOTION MADE TO  ACCEPT THE SUGGESTED CHANGES MADE    BY TINA GRIM, SECONDED BY DAVE SHEARER.  APPROVED.                             

                               5.  Proposal E covered Article #10, Sections 1 and 2.  MOTION MADE TO ACCEPT  THE SUGGESTED CHANGES MADE BY SAM LAUCHMAN, SECONDED BY  DAVE SHEARER.  APPROVED.

                                 6.  Proposal F covered Article #16.  MOTION TO ACCEPT THE SUGGESTED CHANGES MADE BY CATHY STEWART, SECONDED BY RUBIN.  DISAPPROVED  4 YES 8 NO.

                                MOTION TO REVISE THE PROPOSAL TO CHANGE ARTICLE #16:                                                     QUORUM.  SEND OUT NEW PROPOSAL USING 5 BOARD OF DIRECTORS  INSTEAD OF 6 THAT WAS PROPOSED.  MADE BY LEN WERT, SECONDED   BY RUBIN.  APPROVED.

                D.                Next meeting on October 11, 2003 there will be the following offices up for voting:  President, E. Region Vice President, Secretary, Treasurer and the four directors.  Please think about whom you wish for these offices.  

                E.                NEBGF:  the per capita and the results of trials for NEBGF qualifiers can be sent to Scott Dennis and he will send it where it belongs. 

MOTION TO ADJOURN MADE BY STAN BREON, SECONDED BY HARRY BREON.  APPROVED.  MEETING ADJOURNED AT 10 P.M.