PENNSYLVANIA BEAGLE GUNDOG ASSOCIATION, INC.

 

Minutes of the Meeting of the Officers and Official Delegates

 

1.         The meeting of the Officers and Official Delegates was held at York and Adams Beagle Club, York, PA; on October 10, 2003 at 6:52 p.m..  The attached sheet      shows all that were present at this meeting.

2.         The minutes of the meeting held on June 14, 2003 at Breakneck Beagle Club were read. ONE CORRECTION WAS THAT THE WEST REGION VICE PRESIDENT WAS UP FOR ELECTION, NOT THE EAST REGION AS             STATED.  SECOND CORRECTION WAS REGARDING GARY DEFOOR, HE    WAS TO TALK TO MEL STEWART AT AKC TO SEE WHAT OUR OPTIONS ARE REGARDING THE NEBGF.  MOTION TO ACCEPT THE MINUTES AS READ, WITH THE TWO CORRECTIONS MADE BY CATHY STEWART, SECONDED BY JOHN BAKER.  APPROVED.

3.         Officer’s Reports:

A.        President, Gary Slick thanked everyone for the time to come, by the response that we had it shows how well the PBGA is going and that we are going forward. Let’s set a goal to be better than we were last year.  Thanked the judges, York &            Adams for the food and hospitality, it is great.

B.         East Region Vice President, Scott Dennis thanked York & Adams.  As stated at Breakneck, this job can be tough if things aren’t organized and run well from the club level, they provide the marshals, they provide the food, they really run the trial.  This is a class act here.  There was room for campers and several were here.  Sam and Tina put alot into this club from the Association standpoint and from the club standpoint.  There was 49 entries at the trial for Saturday.  Communications are excellent between the Association and the clubs.  There were 80-13” bitches, 58-13” males, 51-15” bitches and 85-15” males qualified to run at this trial.  As far as the consistency goes Dan Zerick deserves alot of credit, 60 points shows that he is supporting alot of other clubs.  That is what this award is all about supporting other clubs.  Invited a vendor this year, we hope you support them.  Would like to see a vendor at this trial every year and supporting them will help. Sponsorships, like to thank Rick Merkel who helped us with Tri-Tronics. Tri-Tronics offered a shock collar for us to do with as we wish and we decided to it as a raffle as fund raiser.  Hounds and Hunting and Better Beagling showed alot of support this year and obviously so did Sportsmen’s Pride.

C.        West Region Vice President, Glenn Spath reported that he had the schedule and remind all that it is a leap year, so if your dates don’t look right, it is the same week and the dates came off the AKC schedule.  Look over the schedule any problems let him know before the directory comes out.  Thank York & Adams and the judges and every one out there, said PBGA will have 30 clubs and that everyone out there was making it possible.

            D.        Director of Communications, Tina Grim reported that communications is the key for the success of the PBGA.  You can use the email, phone or in person any information.  Delegates must take their responsibilities    seriously.  Keep in touch.

            E.         Secretary, Virginia Conrad reported that the list that goes around with the delegates to sign in on.  If not your name, please change it if you are the      delegate. Include your email address, since Tina and I email each other trying to keep the list current.

            F.         Treasurer’s Report, Charlie Flexer reported balance on 6/14/03 was $500.29.  Per Capita collected from York & Adams $21.00; Central $21.50; Pucketos $16.00 and Oil Creek $86.00 = $144.50.  Trail money, 1st day of Derby Run off entries $360.00; $96.00 raffle; $40.00 shirts/hats; 2nd day entries $280.00; $40.00 raffle; $90.00 shirts/hats; dues Lebanon $25.00; per capita Central $21.50; Lykens $70.00; West Branch $51.00; Webster $23.00; Jacobus $30.00; Tunkhannock $35.00; Monroe $20.00; Conemaugh $26.00; Lycoming $31.00 and Virginia     Conrad $10.00 shirt. $1,393.00 Collected + $500.29 balance = $1,893.29.  Expenses paid $155.00 in cash for judges; Virginia Conrad $44.93 stamps; $368.00 feed; Better Beagling $95.00 ad; Hounds & Hunting $129.00 ad; Guns $339.80 = $1,621.21.  $1,893.29 - 1,621.21 = $272.08 balance as of 10/10/03. MOTION TO ACCEPT TREASURER’S REPORT made by Sam Lauchman, seconded by Cathy Stewart.  Approved.

                        Bills to be paid trophies $672.00 from First Place Trophy and Sportswear in Mountaintop, PA and Jefferson Motel $41.00 for judges. MOTION TO PAY THE BILLS made by Cathy Stewart, seconded by Stan Breon.  Approved.  Bills will be paid out of the moneys collected from the All- age Championship trial.

4.         Committee Reports:

            A.        Political Action:  Chap Getchen has resigned from the Lycoming County Beagle Club and as far as Charlie Flexer is aware he resigned from the Unified Sportsmen, he gave back all their equipment back to them.  Gary asked all to think about taking this position.  Chap did a wonderful job. It is a thankless job but we need someone.

            B.         Show Seminars:  Cathy Stewart reported that there were no seminars, but the badges were in and given to each club present. Gary thanked Virginia Conrad and Cathy Stewart for the first prizes for show at the All-age Championship trial.

            C.        Hall of Fame:  Kevin reported that everything fell by the wayside.  Gary gave it to a John Becker has the boards and is looking for someone to put it together.  Just has to be finished off.

           

            D.        NEBGF:  as an organization we have to be stronger to support them.  Gary DeFoor reported that there is some discontent with the NEBGF.  AKC has no control.  Mel Stewart is going to check to see if we can branch off on our own.  BAC representation we may have enough for our own.  Will have probably change to a federation. Min. is probably 15 clubs.  Gary DeFoor said the PBGA has good officers and good organization.  Mel Stewart said he was impressed with us.  Stan Breon has been involved with NEBGF along time and though they are weak we should not neglect or ignore the Northeast organization. We need alot our delegates to go to the meetings.  There was alot of discussion on this subject regarding exploring other options for either making NEBGF stronger or forming our own federation.  NEBGF meeting is on Nov. 1, 2003.

                        Committee formed to investigate on this, New federation/new start, give them a written list of what concerns us and what changes we would like to see and if they don’t do so then we will leave and form our own after a certain length a time.  Gary DeFoor is to see what we can or can not do with AKC.  Stan Breon is to list the changes as a feedback that we would like to see, along with Rick Merkel. 

            E.         Banquet:  Tina reported that our banquet is on January 17, 2004.  Tina had the executive board doing a rappin.  Material was handed out  about the banquet.  Same place as last year.

            F.         Hall of Fame Inductees:  Sam Lauchman reported that he past out forms at the last meeting and when he got them back, he counted up the criteria and came up with criteria that the dogs need 100 points and persons need 150points.             Voting at next meeting. 

            G.        BAC:  John Gibble was not present.  No report.

            H.        Directory:  Tina Grim reported that she has information on the advertising, full page is $100.00.  Information on pre-ordering directories.  Remember that advertising in directory also gives you ad space on the webpage. Printing deadline Nov. 20th.

5.         Old Business:

            A.        Website:  Tina said that everything is going on in a timely fashion.  She will put whatever you want on your club webpage so communicate with                               her.

            B.         PBGA Derby overview:  Scott Dennis reported that the derby trial was at Breakneck and he was very impressed about the club and the way they conducted themselves.  Mel Stewart was there and was very impressed with the PBGA and Breakneck.  Consistency was heavily pursued.

            C.        Entry Books:  Charlie pursued the cost of professional cost was 5,000 in color would be $.50.  AKC is going to charge $2 - 3 per capita.  Tina suggested that we drop the entry books and get pencils that say “PBGA”           on them.  Cathy suggested a sticker that says “PBGA” to put on the books that we use.  Glenn to check on pencil prices.

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            D.        New Clubs:  Carlisle:  Tina reported that they held their observation trial on August 16 and 17.  They had 40 hounds. Know how to run a trial.  MOTION TO ACCEPT CARLISLE INTO THE ASSOCIATION       made by John Becker, seconded by Sam Lauchman.  Approved.

                        Shamokin still interested Gary Slick reported:  facts they are running a trial on our Championship date.  No observation trial scheduled. Some of their          members would not be willing to change this trial date, it is a license trial.  Either they move their date or we do. Letter and by-laws to be sent to Shamokin telling them they have to follow our by-laws.

6.         New Business:

            A.        Monroe Beagle Club:  can run a PBGA qualifier with their license trial,   must have show and pay per capita and must not allow Marshall Sparks to judge.

            B.         Sportsmen’s Pride:  50# 1st place, 20# 2nd. place there are major cuts, can’t do what we want.  Not interested in re-negotiating.  Individual clubs can get 100# per day.  Scott Dennis reported that dog food is a big part of it.  Not enough support for a sponsorship from any dog food company, if everyone is not going to support the dog food.  Dan Zerick and Cathy Stewart to check out Purina, Rick Merkel to check out Casco, Glenn Spath to check out Joy. Other companies to check out Euknauba, Iams and Diamond.

            C.        Judges voting.  Please vote for 4 from the west and 4 from the east.  Club wanting to hold this trial next year is Sharpsville.

            D.        Schedule changes see Glenn Spath.

            E.         Proposal voting:  regarding Article #16 of the Constitution .  The proposal passed.  See sheet attached.

            F.         Directors:  Nominations for East:  Jared Shade and Sam Lauchman. Nominations for West:  Bill Hileman and John Hudak. Voting the one with the most votes gets the two year term.  East Directors are as follows:  Jared Shade 1 year and Sam Lauchman is 2 year.  West Directors are as follows:  Bill Hileman 1 year and John Hudak is 2 year.

            G.        Election of Officers:

                        Treasurer:  Nomination Dave Sharer.  MOTION TO CLOSE NOMINATIONS AND ELECT DAVE SHARER FOR TREASURER, made by Tina Grim, seconded by Cathy Stewart.  Approved.   

                        Secretary:  Nomination Virginia Conrad.  MOTION TO CLOSE NOMINATION AND ELECT VIRGINIA CONRAD FOR SECRETARY, made by Cathy Stewart, seconded by Dan Zerick.  Approved.

                        West Region Vice President:  Nomination Glenn Spath.  MOTION TO CLOSE NOMINATIONS AND ELECT GLENN SPATH WEST REGION VICE PRESIDENT, made by Stan Breon, seconded by Dan Zerick.  Approved.

 

                        President:  Nomination Gary Slick.  MOTION TO CLOSE NOMINATIONS AND ELECT GARY SLICK made by Glenn Spath, seconded by Virginia Conrad.  Approved.

            H.        Congratulations to all the winners, Gary Slick mentioned that Better Beagling 1 year subscriptions to all the winners of the All-Age Championship Trial.

            I.          Gary Slick thanked all the officers, especially Scott Dennis and Glenn Spath for all their work.  Thanks guys.

            J.          Adjournment:  MOTION FOR ADJOURNMENT made by Stan Breon, seconded by Dan Zerick.  Approved.  Meeting ended at 9:45 p.m.

 

Meeting was reconvened for the following:  MOTION TO ACCEPT LEBANON BEAGLE CLUB INTO THE ASSOCIATION, made by Tina Grim, seconded by Stan Breon.  Approved. 

 

MOTION TO ADJOURN made by Tina Grim, seconded by Stan Breon, approved.  Meeting ended at 9:56 p.m.