Minutes – PBGA Delegates Meeting

Saturday, June 13, 2009

Rayburn Beagle Club

Attendance:

Breakneck, Lykens, Cambria, Mason Dixon, Central, Monroe, Conemaugh, Oil Creek, Eldred, Pucketos, Elizabethtown, Rainbow, Jacobus, Rayburn, Indiana, Shamokin, Lebanon, Sharpsville, Lycoming, Susquehanna, Webster, West Branch, York & Adams, Hilltop, Bellwood.

Absent: Carlisle, N. Lancaster, Towanda, Tunkhannock,

Officers: All Present

Directors: Jim Roush, Mike Johnson (absent: Mark Malloy, Keven McEwen.)

I. Meeting Called to Order - By President Jared Shade at 4:00pm

II. Approval of Minutes - Mike Johnson made a motion, seconded by Stan Hepler to accept the minutes as read. Motion passed.

III. Officers’ and Directors’ Reports:

A. President’s Report - Jared Shade thanked the Rayburn Beagle Club for hosting the PBGA Derby Runoff and reported the Banquet that was cancelled in January was held in June at ford City

B. Eastern Vice President - Jim katchko thanked the PBGA Clubs, officers and Delegates for their ongoing support for his Family and concerns for his cancer surgery and expressed that he is well.

C. Western Vice President – Doug Pears Nothing to report.

D. Secretary - Kay Coles nothing to report

E. Treasurer’s Report - Dave Sharer reported, the Balance as of Dec 31, 2008 was 6,652.25 and our total income was 2,384.00 Total bills paid amounted to 3,717.70 which as of May 31, 2009 our ending balance is 5,318.55. Josh Herring made a motion, seconded by Jim Roush to accept the report as read. Motion passed.

F. Director of Communications - Tina Grim requested that all clubs have their deligates or Presidents E-Mail Address's up to date. Also when a club has an event or other information to communicate with Tina so she can get it on the webpage.

G. Board of Directors - nothing to report

IV. Committee Reports:

A. Political awareness - John Gibble reported on July 9, 2009 the pa game commission has their Annual meeting at the Pennsylvania Game Commission Headquarters, Auditorium. Any and all are welcome to attend. Usually the meeting starts between 1:00 PM and 1:30 PM, once the Commissioners have finished their regularly scheduled meeting. Over the years we've worked out issues with rabbit trapping, use of electronic collars, trespass, and inappropriate citation of hunters. Some issues we may want to discuss include mentored youth program for rabbit hunting; extending rabbit season until the end of February; updating the running grounds permit and spelling out why we still get these. Last year the meeting was not well publicized and we only have 7 people total show up. We need to keep a good representation at these meetings to show PGC we are a force to reckon with. Also A New dog law enforcement Dog Law House Bill 39 will be going for a vote to senate and the house. Tina requested a copy of this bill to be posted on the webpage.

B. Show Seminars – looking for people to participate

C. Hall of Fame Committee -Jared Shade reported that he has 3 nominations so far with some posibles. FC Twin Maples Reds, FC Venn’s Dutch Charlie K, FC.Fische’s Black Rabbit Attack. all nominations must be sent to Jared by October 1st.

D. Banquet – Jared Shade reported he is Looking for suggestions for future format and location. Dave Sharer Reported.The Banquet for 2010 is scheduled for January 9, 2010 at Williamsport.

E. Directory – Jared expressed that there is an interest in a 2010 Directory. to be distributed in 2010 . Tina has volunteered to put it together. Kay Coles agreed to help.

F. Webpage - Send Tina material to be posted on line. Be sure to keep her up to date on field trial changes but note that Doug Pears must approve any changes to the field trial schedule before it is posted on the web.

G. Field Trial Committee – discussion was held about clubs holding two licensed trials and whether the PBGA could recommend clubs only hold one. It was determined that only AKC can dictate rules pertaining to licensed trials, the PBGA cannot restrict licensed trials.

H. By-Law Committee – last meeting changes were made to the running rules increasing the entry fee at championship events. A proposal was put on the floor that anyone not in good standing with the AKC would also not be in good standing with the PBGA. Note that all of our PBGA trials are AKC-sanctioned and we need to make sure what we propose is in compliance with what AKC enforces. This will be brought to a vote at the next meeting. See proposed motion.

V. Old Business:

A. Championship Trial Review – entries holding their own.

B. Consistent Location of Championship Events – vote was unanamous to keep it as is. Monroe, West branch, Jacobus,were nominated for Derby. Cambria,& Central for All Age. Also field and show judges were nominated. Monroe was elected to hold the 2010 derby. Central to hold the 2010 All Age.

C. 2009 PBGA Raffle and Sponsor - Dave Shearer stressed the importance of the raffle ticket sales.New tickets were distributed to clubs.

D. Consistency Award – View Attachment.

VI. New Business: Dave Sharer recommends Hilltop for Membership to the PBGA also Jared shade recommends Bellwood for membership. Welcome Bellwood and Hilltop to the PBGA.

NEBGF/BAC Update – John Gibble reported that Bob Silva from Mass. is the contact for any questions you may have. BAC meets on the 17th.

Betterment of the organization – .The recommendation was made that clubs should restrict themselves to one licensed trial per year to increase entries and promote better hounds.

Adjournment – Dan Zerek made a motion to adjourn. Ed Sankey seconded it, meeting adjourned at 7:30

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Proposed By Law Change:

Section Four: Complaints against individuals.

After a club has conducted a proper hearing in accordance with AKC procedures, any member club may file a complaint against an individual for misconduct displayed at any field trial or meeting. A deposit of $10.00 will be required. A full report of the charges and hearing will be filed with the Association President in duplicate. The President then shall promptly get in touch, by either phone, special meeting called or email, the Board of Directors. This shall be done within one week after filing. The Board shall decide if this complaint warrants any further action, such as going before the delegates. The Board shall be able to place on probation and/or give warnings to the individual until a complete investigation is done The Board shall make sure all facts are in order. If the Board decides that the matter should be brought up before the delegates, the President shall promptly send one copy to the accused individual by registered mail together with a notice of a hearing before the delegates who will determine the disposition of the charges. The individual may appear in their own defense with witnesses. Thirty (30) days notice of the charges must be given to the accused. A special meeting of the delegates may be called if a regular meeting is not scheduled within the required thirty (30) days. Any individual not in good standing with the AKC will be considered not in good standing with the PBGA and will be dealt with in accordance with AKC policies